- We have a free GSuite license that handles our email and gives us all the available Google tools to store and share files.
- As part of our Onboarding process, you will have a @conzealand Google account created. You should have received a notification about this and a link to log in. Please log in now because the log in links only work for two days. If you have gone past this time, we can send you a new link. Use the Support option on the left menu.
- You may want to set your new Google account to forward email to your existing account.
- You can even use your Gmail account as your primary account, and send as other accounts that you have authorised.
- Support for GMail. We’re also glad to give you a hand from our Support pages.
- You can also find (many) specific steps in our IT onboarding document.
- Create a Zoom account here. We strongly suggest that you use the same email to register for Zoom as your Google account.
- Download and install the relevant Zoom applications. Zoom also has apps for iOS and Android that you can find in their respective app stores.
Update your Profile on the top right of our Crew site.
- Please make sure the information in there is accurate. But you are not required to fill in any fields that aren’t mandatory. Update this information, then Submit it.
- One wrinkle: Because of an oddity in WordPress, the Display Name in the Group profile can get disconnected from the Display Name in the WordPress Profile. This can result in parts of the Website displaying different names. Which is confusing. To make sure that these stay in sync go to Profile Menu>Dashboard>Profile. Then make sure the Display Name there is showing the correct information. DO NOT change any other information in this profile area because it won’t be synchronised back to the Groups Profile.
- We strongly encourage a profile photo, a main picture and some biographical information. This helps in putting a human face to those we are working with. The Biographical information should contain a little of your fannish resume, relevant skills and interests in the convention.
- Research shows that when working remotely, knowing a little about the people we are working with helps communication.
- There are a number of fields in your profile for entering some social media information. Like your Zoom ID. We can add others as needed.
- We HIGHLY recommend you make your email address on the Crew Site, the same as your CoNZealand log in.
- To change your email on the Crew Site, go to your profile top right, and choose Settings. On the general tab you can change your email address.
- Having your crew email be the same as your CoNZealand email account means that you can log in using Google unified logins.
User Menu
In your User Menu, go to Settings.
- “General” allows you to change passwords and your email address
- We HIGHLY recommend you make your email address on the Crew Site, the same as your CoNZealand log in.
- To change your email on the Crew Site, go to your profile top right, and choose Settings. On the general tab you can change your email address.
- Having your crew email be the same as your CoNZealand email account means that you can log in using Google unified logins.
- We HIGHLY recommend you make your email address on the Crew Site, the same as your CoNZealand log in.
- “Email” is probably the one you are most interested in. This controls what notifications you receive. By Default, you will get all notifications. You can change what you receive here. Note that notifications for Groups you are in is controlled in each group.
- “Profile” lets you change the visibility of your Profile information. Note that this is a private site, not visible to the outside world. This may affect what items you are happy to keep public.
Profile Settings
Check what mailing lists you are part of.
Your Mailing lists (also always available on the left hand menu)
All Mailing Lists (these are the lists that exist for CoNZealand)
There may be lists that you haven’t been invited to. Please feel free to request access if you have a need to see what is happening in an area. There may be a few groups that are a little more closed off for various reasons. We’ll let you know if your request it denied for that reason.
You should be automatically added to the Hailing Frequencies group. This is where we will send information to of general convention interest.
You should be automatically added to the Stellar Noise group for general chat. This is largely non-con related and for fun. Naturally, you can change your email preferences, or leave the group if it’s annoying you.
NOTE:
When this Crew site was first started, we didn’t have Google Suites, so we used a social plugin for WordPress that let us have social media style communication. That still exists, and everyone is still added to those groups on the crew site. However, we don’t expect to use it anymore. We have currently kept it around as a fall back. But if it becomes a problem because people keep using it, then we can disable it.
You also should be automatically added to the Support Chat group. This is for asking quick questions about the site, email and IT topics. The idea being that everyone can help out. But feel free to leave the group if it isn’t your bag.
The following section is directly related to the Social section of the Crew Website. It can still be useful to make friends on here because there are capabilities of the Social site that are not replicated on Google Suites. Specifically user profiles…
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I mean, I’m sure you have many friends. Plenty even!
Ahem.
There’s a lot you can do on the site without creating friend links.
But creating Friend links allows you another level of control about who can see your information.
It also makes Private messaging much easier.